Document Automation Suite™ for Oracle UCM (Stellent)
Parse content and metadata and compare documents.
Document Automation Suite enhances the base Oracle UCM (Stellent) Content Server functionality to tightly integrate content authoring with Content Server. Document Automation assists in ensuring content is up-to-date, accurate and in synch, while reducing the manual work required by end users. Common applications include work instructions, operating procedures, statements of work, product specifications, and sales proposals, among others. In these applications, it is critical that the metadata in the Content Server and the file match. For instance, Document ID, Author, Reviewer, Approver, and Release Date are all metadata information and might also need to appear in the content. Without Document Automation Suite, authors have to manually update both the native file and metadata in the Content Server, a process that is tedious and error-prone. When content is being modified or approved, users must manually compare the differences between two versions, a process that is so labor-intensive, it simply does not occur.
With Document Automation, you can:
• Ensure metadata between the native file and Content Server is in synch – automatically.
• Improve the user experience, making document editing tasks easier and faster.
• Reduce tedious "find/replace" activities, which can be error-prone.
• Enable quick comparison of different versions of documents stored in Oracle UCM.
The Document Automation Suite features the following tools:
Metadata Parser – Parse documents and automatically extract information to populate Oracle UCM Metadata, such as Author, Title, etc. Metadata parser does this automatically, ensuring the consistency of your systems metadata without hoping users remember to do it manually.
Native File Updater – Pull metadata from Oracle UCM, like Revision Date, Author, Revision Level, Document Type, etc. and update information in a native file (e.g. populate a header or footer with this information) to ensure the content in your native files is in synch with Oracle UCM Content Server – automatically.
Document Compare – Deliver users an easy way to compare two revisions of content (Word, Excel, PowerPoint) so they know what changed from one revision to the next, or in the case of a workflow, know what they are approving.
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